Top 5 Benefits of Cloud Print Management Software
LEE COWIN
Solutions Consultant
Woodbank Office Solutions
Do you want to reduce your IT team’s burden? Cloud print management removes and simplifies several processes. Having a cloud print infrastructure, provides flexibility, scalability. This means that your business can easily scale up or down without the worry of physical hardware limitations. In this blog, I’ll be walking you through the benefits of Cloud Print Management, and how it can do the same for you. I’ll be using one of our most popular software solutions, PaperCut Hive, as an example.
1. Keeps Costs Low
Cloud print management allows you to no longer rely on physical print servers, which are expensive to fix or replace. Cloud print management also drastically reduces hardware and maintenance costs and improves paper and energy consumption. If you’re using an on-premise solution, you have to have a server running 24/7. With a product such as PaperCut Hive, a cloud-based software, you have the insurance that everything will run securely and smoothly. It also reduces utility overheads and service costs. For many of our customers, the added value of a cloud print solution is that we provide direct support, which lightens the load of their IT department.
2. Stronger Security
Using a cloud system forms an important part of your IT security management. All cloud print management providers have in place robust secure management infrastructures, providing you with the confidence that your overall data security posture is assured. I would advise anyone looking at a cloud service provider to check their level of security and certification, like PaperCut Software being ISO 27,001 certified*. This guarantees their encryption, access controls, and compliance is the best it can be. Which means that any document you send to print is encrypted from the start. For example, PaperCut Hive uses secure HTTPS protocols with strong encryption which is very similar to what you use with online banking.
Did you know?
Half of organisations have not conducted a formal print security assessment?
1/3 of IT security incidents relate to paper documents.
(Source, Quocirca, 2023*)
3. Supports Your Remote and Hybrid Employees
More businesses are introducing flexible working practices for their employees where suitable. Cloud print management is perfect as it allows you to store the document you want to print in its memory until it’s ready to print when you’re in the office, or send the document to print from any connected device for someone else to receive it. Which means you can print from home, your office, your mobile device without your IT department having to deal with complicated configurations.
“Cloud-based print management makes it straight forward for end-users to print, and simple for IT Managers to maintain.”
4. Keeps Things Simple
Cloud print management solutions, like all leading technology software, is designed to be easy to use and integrated quickly. It’s important when looking for the right solution for your business, you do a full audit of who needs to use it, what it will be used for, and how it will be integrated. If you do that, cloud-based print management is very straight forward not only for the end-user but for your IT managers to maintain. For example, when I complete audits for our customers, and their configuration is simple and straight forward, the great thing about a cloud print management solution is that I can have you up and running in under an hour.
5. Increased Accessibility
The advantage of cloud print services are, as long as your printers are serviced and maintained regularly and compatible, you will always have access to print wherever you are. No more server outages or downtime during IT maintenance periods. We know from our customer feedback that we have relieved their IT department of many hours of frustration and provided employees with more productive ways of working.
I hope the information above helps provide you useful information on what cloud print management software can do for you. Below I’ve listed some useful links; However, if you’re interested in knowing more, please contact us and we’ll be happy to discuss further.