5 Top Tips: How to Reduce Business Costs in 2023
Reduce Business Costs
With the rising costs and shortages in supplies affecting the majority of businesses within the UK, many of you will be looking for ways to reduce business costs in 2023 and get rid of the feeling that your money is being poured down the drain. You’re in luck. We’ve collated five print management solutions to help you cut down on business costs, while actually improving your overall effectiveness and productivity.
1. CUT DOWN ON PAPER WASTE
Do you know how much paper you go through on average? Is it all necessary? When joining us, many of our clients are surprised to find out how much they could save just by installing print management software. With print management software, you reduce waste, are able to delete accidental jobs on your devices and prevent printing in colour when it’s not required.
That’s not the best part, with our software solution Papercut, you can even manage by department, division, or branch. This means that you can monitor the print volume of each and cost them individually, giving you a big insight into your spend across the business and help you control costs holistically.
2. LIVE IN THE CLOUDS
Banish those filing cabinets taking up valuable space in your office. With an advanced cloud storage system, you can save space, secure your documents, and give your employees flexibility with where they work. Our cloud storage software solution FileStar allows you to upload important documents to the cloud and access them from any digital device securely; Saves you space, and for those who work at home saving unnecessary trips to the office. Everyone wins.
3. OPTIMISE YOUR WORKFLOWS
If you are a business with complex manual workflows, a more in-depth and optimized solution is the answer. For example, if your business relies on large volumes of documents which need to be passed regularly from employee to employee, uploaded, downloaded, audited etc., we recommend you have a fully optimized document management system. Whereas FileStar focuses more on digital document storage and retrieval, our other software solution Docuware is perfect for managing your more complex workflows for sectors such as: manufacturing, legal, accounting, finance, healthcare, education and HR.
Having a fully optimized document management system, like Docuware, means that you no longer have to rely on manually moving paper around the business for actions such as invoice approval or employee onboarding. You can also monitor and manage who sends what and where they send it to, and have the reassurance that it’s secure.
Putting these processes in place saves your business money, an enormous amount of time when completing tasks, and has the benefit of accelerating the training of any new employees, making them productive quicker. A great way to manage your overhead costs.
4. GO DIGITAL, GO SECURE
Have you caught on to Digitization yet? This is critical for businesses who have valuable documentation they need to store and protect. If you have documents you want to secure, or important documents that you need to retain for legal reasons, we recommend you move to one of our digitized solutions. We have the facility to collect all you documents and digitize them. They are returned to you in the format of your choice, or can be uploaded directly into a document management solution. Once in receipt of your documents in their new digitized format, we also offer the service of securely shredding all physical copies
Should you prefer to retain your physical copies, we can store them for you. We guarantee they will be stored, securely, in a temperature stable environment for as long as you require, and access will be available in two ways, either via scan-on-demand or secure in-person visitation.
5. REVIEW YOUR COPIER AND PRINT COSTS
How many printers and photocopiers does your business have? Do you have any that are overloaded or underused? Are you spending a fortune on print cartridges? Are you having to maintain an old print solution? Is there a queue to print on a single machine? These are the kinds of questions you need to ask to determine whether you have the right print solution in place.
If you’re unsure, we recommend getting a health check review of your current printer and photocopier needs straight away. It’s amazing how many businesses ignore how much that hungry box in the corner is costing them.
With a simple review, we can then make recommendations for improvement, providing you with a much more cost effective and business efficient solutions. We’re proud to boast that on average, we save our new customers from 10-20% of on their print costs.
To see how you can reduce your business costs, contact us or giving us a call on 0161 474 0085.